Privacy Policy

Ergadia Museums and Heritage (SC576178) are committed to safeguarding your privacy. Please email [email protected] you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

By using this website, our product(s) and/or service(s), you consent to the Processing of your Personal Data as described in this Privacy Policy.


Personal Data – any information relating to an identified or identifiable natural person.
Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data Subject – a natural person whose Personal Data is being Processed.
Child – a natural person under 16 years of age.
We/us (capitalised or not): Ergadia Museums and Heritage (SC576178)


We promise to follow the following data protection principles:

Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you with information regarding Processing upon request.
Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
Processing is limited with a time period. We will not store your Personal Data for longer than is reasonably necessary.

Additionally, we will do our best to ensure the accuracy, integrity and confidentiality of data.


The Data Subject has the following rights:

Right to information – meaning you have the right to know whether your Personal Data is being Processed; what data is gathered, from where it is obtained and why and by whom it is Processed.
Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data.
Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
Right to erasure – meaning in certain circumstances, you can request for your Personal Data to be erased from our records.
Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
Right to object to processing – meaning in certain cases, you have the right to object to the Processing of your Personal Data, for example in the case of direct marketing.
Right to object to automated processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please email [email protected]
Right for the help of a supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
Right to withdraw consent – you have the right to withdraw any given consent for the Processing of your Personal Data.


  • Forms and subscriptions. Information that you provide by filling in forms on the Site, including subscription to the Scottish Community Heritage Association form and / or mailing list. Information gathered when you subscribe includes your name, organisation, position, phone number and email address.
    Direct contact. If you contact us directly, we may keep a record of that correspondence
    We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them
  • Information automatically collected about you. Some information is automatically stored by cookies and other session tools. For example, your IP address. This information is used to improve your customer experience. When you use our product(s) and/or service(s) or look at the contents of our website, your activities may be logged.


  • Publicly available information. We may gather information about you that is publicly available.


We use your Personal Data in order to:

  • communicate and interact with on behalf of Scottish Community Heritage Alliance
  • enhance your visitor experience to the Scottish Community Heritage Alliance website

We use your Personal Data on legitimate grounds and/or with your consent.

On the grounds of entering into a contract or fulfilling contractual obligations, we Process your Personal Data for the following purposes:

  • to provide and/or offer you product(s) and/or service(s), including subscription to the Scottish Community Heritage Alliance forum and  / or mailing list, held by Ergadia Museums & Heritage.

On the grounds of legitimate interest, we Process your Personal Data for the following purposes:

  • to provide you with the product(s) and/or service(s) which you have requested and communicate and interact with you in relation to your request.

We Process your Personal Data in order to fulfill obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Privacy Policy only when it is anonymised. We save information gathered about you for as long as needed for our obligations deriving from law, but not longer than is reasonably necessary.

We might Process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:

  • the link between purposes, context and nature of Personal Data is suitable for further Processing;
  • the further Processing would not harm your interests and
  • there would be appropriate safeguard for Processing.

We will inform you of any further Processing and purposes.


The information you provide to us will be treated as confidential. However, we may disclose your information to other third parties who act for us for the purposes set out in the policy or for purposes approved by you. Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.

Our website is hosted by:

Paragon Internet Group Limited t/a Tsohost , 5th Floor, The Shipping Building, Old Vinyl Factory, 252-254 Blyth Road, Hayes, UB3 1HA. 

Processing partners

We only work with Processing partners who are able to ensure an adequate level of protection for your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.

Third Party Websites

Because we want your experience of our Site to be as informative and useful as possible, we provide a number of links to websites operated by third parties (“Third Party Websites”). Please be aware that we do not control such Third Party Websites and that such Third Party Websites may send their own cookies to users, or otherwise collect data or solicit personal information. We assume no responsibility for the information gathering practices of Third Party Websites that you are able to access through our Site, and we encourage you to review each Third Party Website’s privacy policy before disclosing any personally identifiable information.


We do our best to keep your Personal Data safe. We use encryption, anonymising and pseudonymising where suitable. We also monitor our systems for possible vulnerabilities and attacks.

Even though we try our best we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.


You have the right to ask for a copy of the information held by us in our records. You also have the right to require us to correct any inaccuracies in your information. You have the right to request the deletion of your personal information held by us.


We use cookies and/or similar technologies to analyse customer behaviour, administer the website, track users’ movements and to collect information about users. This is done in order to personalise and enhance your experience with us.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make websites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions and features.

We use cookies for the following purposes:

Necessary cookies – help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.
Preferences cookies – enable a website to remember information that changes the way the website behaves or looks, like your preferred language or the region that you are in.
Statistics cookies – help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.
Marketing cookies – are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third party advertisers.
Unclassified cookies – are cookies that we are in the process of classifying, together with the providers of individual cookies.

You can remove cookies stored on your computer via your browser settings. Alternatively, you can control some third party cookies by using a privacy enhancement platform such as or For more information about cookies, visit

We use Google Analytics to measure traffic on our website. Google have their own Privacy Policy which you can review at If you’d like to opt-out of tracking by Google Analytics, visit the Google Analytics opt-out page at


Supervisory Authority
ICO Scotland contact details
The Information Commissioner’s Office – Scotland
45 Melville Street
Telephone: 0303 123 1115
Email: [email protected]


If you have any questions, concerns or complaints about our Privacy Policy, our practices or our Services, you may contact our DPO by email at [email protected]

In the alternative, you may contact us by either of the following means:

By Mail: Attn: Data Protection Officer, Ergadia Museums and Heritage

By Phone: 07815 312 562
By email: [email protected]

We will respond to all requests, inquiries or concerns within thirty (30) days.


We reserve the right to make changes to this Privacy Policy.
We last updated this Privacy Policy on 5th July 2019